Virtual Transaction Coordinator

VIRTUAL TRANSACTION COORDINATOR

Company: Fast Home Cash Offers
Website: https://www.fasthomecashoffers.com
Work Location: Fully Remote

Company Overview
Fast Home Cash Offers is a premier real estate investment company based in Hallandale Beach, FL. We focus on directly purchasing off-market homes from homeowners, either fixing and flipping or assigning the contracts. We are not brokers or agents. Since 2018, we’ve completed over 500 transactions and generated millions in real estate revenue.

Job Position: Virtual Transaction Coordinator

Position Summary:
We are hiring a remote Transaction Coordinator to manage deals from the moment a contract is signed through closing. You’ll review title reports, order lien payoffs, and resolve title issues to ensure timely, smooth closings. You must be video-present on Zoom during work hours and track your time using Time Doctor. This is a fast-paced, detail-heavy role that requires strong title knowledge and great communication.

Key Responsibilities:

• Manage all parts of the transaction process, from signed contract to close, with accuracy and efficiency
• Review title reports for liens or exceptions, and work with title reps and stakeholders to clear any issues
• Order payoffs for mortgages or liens, confirm amounts, and ensure timely delivery to title
• Communicate with attorneys, lenders, and title companies to resolve title complications
• Prepare and organize all transaction documents, like contracts, disclosures, and settlement statements, and upload to our CRM (Podio)
• Serve as the point of contact for buyers, sellers, and title reps, keeping them informed and setting expectations
• Maintain compliance and accuracy across all files, communication, and deadlines
• Stay on Zoom video throughout the workday for real-time team collaboration and log time via Time Doctor

Day-to-Day Activities:

• Review title reports and flag any issues needing resolution
• Coordinate with title companies to move deals forward and resolve problems
• Provide consistent updates to all parties via Zoom, phone, or email
• Confirm document accuracy and upload all paperwork to Podio
• Identify problems early, troubleshoot, and escalate when needed
• Share ideas for improving virtual processes and efficiency

Key Performance Indicators (KPIs):

• Close at least 10 transactions per month
• Resolve 100% of title issues before scheduled closing
• Achieve a 98% accuracy rate in documentation and CRM updates
• Maintain strong client satisfaction through clear, proactive communication
• Ensure 100% compliance with legal and company standards

Skills and Experience Required:

• 1-2 years experience in transaction coordination and title review
• Solid understanding of title reports and how to resolve related issues
• Sharp analytical and problem-solving skills
• Clear, professional written and verbal communication
• Strong computer skills, including Microsoft Office and CRMs (Podio a plus)
• Ability to manage multiple contracts, timelines, and details
• Comfortable working remotely, staying on Zoom, and using Time Doctor

Expectations:

• Keep your camera on during all work hours for Zoom meetings and internal team engagement
• Maintain a high level of professionalism and confidentiality
• Own your work, proactively report problems, and take initiative
• Represent our core values: Always Growing, Pay Full Out, No Excuses, and Relationship Driven

Working Conditions:

• 100% remote role with required Zoom presence and high-speed internet
• Work hours are 9:30am to 6:30pm EST, Monday through Friday, with a 1-hour unpaid break
• High-performance expectations around deal volume, accuracy, and problem-solving

Apply If:

• You have at least 1 year of real estate transaction coordination and title review experience
• You understand how to read title reports and clear liens or judgments
• You thrive in remote roles with multiple moving parts and deadlines
• You are tech-savvy and comfortable using CRMs, Zoom, and time-tracking tools
• You can commit to 9:30am to 6:30pm EST full-time, with camera on
• You’re accountable, proactive, and thrive under structure and KPIs
• You align with our core values and want to grow with a driven team

Don’t Apply If:

• You’ve never handled title or transaction coordination in real estate
• You don’t want to be on Zoom video all day or work remote
• You’re not available full-time in the 9:30am to 6:30pm EST window
• You’re uncomfortable juggling deadlines or problem-solving under pressure
• You don’t take ownership or avoid accountability
• You don’t like working with goals, systems, or performance metrics

Salary:

• $6 to $8 per hour depending on experience
• Plus commissions:
• $25 per closed deal
• $25 for every 5-star Google review

Schedule:

• Monday through Friday
• 9:30am to 6:30pm EST
• 1-hour unpaid lunch
• Must stay on Zoom video for full shift

This role is perfect for a detail-oriented, driven Transaction Coordinator who is comfortable with title review and resolving title issues, thrives in a virtual work environment, and is committed to upholding company standards of excellence. Join us to make a direct impact on our team’s success by facilitating seamless, compliant, and client-focused transactions.

Job Type: Full-time

Pay: E£49,680.00 - E£68,640.00 per month

Application Question(s):

• Can you tell us your experience as a Real Estate Transaction Coordinator? The more details the better.
• How long did you work as a Transaction Coordinator in the Real Estate Market.