Finance Assistant (Payments)

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• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.

Organizational Setting

The main aim of the Regional Office of the Near East and North Africa (RNE), which is headed by an FAO Assistant Director-General, is to assist governments in developing policies, programmes and projects to achieve food security and nutrition and reduce hunger and malnutrition, promote sustainable agricultural development, reduce rural poverty, develop inclusive agri-food systems and strengthen livelihood resilience – in line with the Organization’s Strategic Objectives and United Nations’ global and Government of Egypt’s national Sustainable Development Goals.

Reporting Lines

The Finance Assistant (Payments) will report to the Senior Admin Officer, RNE. He or she will work closely with RNE Finance Unit team.

Technical Focus

The Payment Finance Assistant will support the RNE finance team in ensuring timely and accurate processing of payments and financial transactions ensuring full compliance with FAO financial rules, regulations, policies and strategies, and implementation of effective internal controls framework. 

Tasks and responsibilities

•    Process payments in GRMS for third-party suppliers and vendors; NSHR and RNE staff in a timely and accurate manner and according to FAO Rules and Regulations. 
•    Keep track of and monitor office payments of Letter of Agreements (LOA), office rent and utilities etc.; 
•    Provide financial support to RNE Regular program and projects’ to ensure correct processing of payment requests through GRMS;
•    Prepare payment vouchers and ensure all supporting documentation is complete and properly authorized for authorization of office signatories. 
•    Ensure timely review of RNE cash position for the office EGP and USD bank accounts; prepare cash forecasts and assist to initiate bank cash replenishments on regular basis;
•    Maintain a proper filing system for retrieval of financial payment records;
•    Assist with reviewing and preparing of payment information to assist in office VAT claim exercise, and follow-up until VAT is claimed;
•    Assist with processing various payment requests such as travel advances and claims, and ensure that supporting documents are always adequate and complete;
•    Assist with preparing of monthly and annual expenditure reports and various forms of financial data for decision making, as requested;
•    Assist with liaising with RNE corporate bank to make inquiries and obtain account information;
•    Assist with monitoring the expenditure of RNE’s landmark events including the FAO Representative Global Conference scheduled to take place in Egypt;
•    Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

•    University degree in Management, Finance, or Administration
•    Four years of relevant experience in finance, accounting, cash management and/or asset management related support work
•    Working knowledge of English
•    National of Egypt

FAO Core Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

•    Extent of knowledge of financial rules and regulations, accounting policies and practices
•    Extent of knowledge of the processing and approval process of a variety of transactions
•    Familiarity with ERP corporate financial systems
•    Knowledge of the communication and documentation standards

Selection Criteria

•    Experience in the United Nations or other international organizations is considered an asset.
•    Advanced proficiency in data analysis, data visualization, and Microsoft Excel is mandatory.

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/  
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ 
•  Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. 

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions. 

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
•  We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp

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