Procurement Services Associate
POSITION SNAPSHOT
Location: Cairo, Egypt
Company: Nestlé
Full-time
Main Purpose of Job:
The primary purpose of a Procurement Resolution Member is to improve the efficiency and effectiveness of the procurement process within an organization. This role involves resolving procurement-related issues, such as order discrepancies and supplier performance. The associate maintains effective communication by acting as a liaison between internal stakeholders and external suppliers to facilitate operations. Additionally, they ensure accurate data management by maintaining records of procurement activities to comply with company policies. This focus on data management leads to process improvement, as the associate identifies and recommends enhancements to procurement processes for increased efficiency and cost reduction. Furthermore, collaboration with cross-functional teams is essential to align procurement activities with overall business objectives.
Responsibilities:
- Issue Management: Investigating and resolving any discrepancies or issues related to orders, such as price, quantity or quality etc. while engaging with suppliers to address concerns related to PO resolution and overdue and ensure compliance with contracts.
- Purchase Orders creation & amendments: to track the status of purchase orders and ensure timely delivery of goods and services.
- Record Keeping: Updating and maintaining procurement databases and documentation, including purchase orders, contracts, and supplier information.
- Collaboration: Coordinating with internal departments, such as Strategic buyers, finance and operations, to align procurement activities with business needs.
- Reporting: Preparing reports on procurement activities, such as GRIR report & overdue parked and blocked POs, and issue resolution for management review.
- Process Improvement: Identifying opportunities for streamlining procurement processes and implementing best practices.
- Competitive Bidding: Initiate approvals by filling out a Competitive Bidding Template.
- RFQ Process: Utilize the Request for Quotation (RFQ) process if the requisitioner provides incorrect or partial information, ensuring it aligns with NBS guidelines.
- Invoice Management: Oversee debit clearance, manage exceptions, and resolve blocked invoices related to price, quality, and quantity.
- Vendor Registration: Facilitate vendor registration and data changes, ensuring timely processing (5 days for registration, 2 days for data changes).
- SAP Contract Creation: Create contracts on SAP for locally managed spend, including easy requests and catalogue creation.
- Reporting and Tracking: Generate material coverage reports for imports and maintain purchasing views of new materials.
- Training and Support: Provide refresher training to users and manage inquiries, ensuring effective communication and support throughout the procurement process.
Required Skills
- Bachelor’s degree in any relevant field (Supply Chain, Business Management)
- 0-1 Year of Experience
- Microsoft applications (Word – Excel)
- Fluent in English language
