Admin - Specialist with Italian

About Us

Talent is our World.

At AMS, we believe in nurturing talent and fostering a culture where passion for success thrives. As part of our commitment to your growth and development, we encourage you to explore opportunities available within our organisation. Your talent is our greatest asset, and we're dedicated to providing avenues for you to reach its fullest potential. We do so by providing the environment, resources, networks, and career experiences essential for your progress.

Take the next step in your career journey and discover our exciting opportunities.

The Role

Our role might be your opportunity to excel in the dynamic world of Recruitment Administration. Are you interested?

As a Specialist - Recruitment Administration you will join the team of one of AMS renowned Clients to support the offer- and onboarding-related tasks to help the finalisation of the recruitment process running smoothly. Your tasks will include providing excellent candidate care activities, collecting candidates’ documents, and offers creation. You will also be building and maintaining strong working relationships between all parties.

Your role will also involve active participation in process improvement activities, process governance and control, workload distribution, as well as acting as a point of expertise for complex queries and escalations, and completing daily, weekly, monthly and quarterly reports.

Key Accountabilities

What you’ll be doing:

• Administering day-to-day tasks including offer preparation, document verification, initiation of background screening, pre-hire Medical Check-up, Immigration and relocation support

• Ensuring a great onboarding experience for new hires and Hiring Managers with effective communication, engagement leading to a seamless day 1

• Coordinating, communicating and following-up with internal stakeholders and vendors to ensure smooth processes throughout onboarding of the employee

• Working with client’s systems and technologies, and ensuring they are being used effectively, in line with expectations

• Supporting Data Integrity initiatives in all dedicated Systems

• Updating, maintaining appropriate documentation, standard operating procedures and work instructions

• Ensuring all new hire compliance requirements, onboarding paperwork is complete and properly document evidence of compliance requirements are met for future audits

Skills & Experience

You’ll need to demonstrate:

• Fluency in English and Italian.
• Background in recruitment administration or HR, ideally with experience in supporting onboarding or candidate care activities
• Excellent communication skills, including telephone and e-mail communication
• Italian ID or SPID is a must

• Strong stakeholders’ management skills, ideally in working in a client-facing position
• Strong computer literacy, ability to work with various technologies and systems
• Passion about the candidate experience along with building strong, positive relationships with the client
• Excellent organizational skills, attention to detail and proactive approach is a must

Other

Every one of us plays a pivotal role in our success, whether engaging directly with clients or shaping the value we add behind the scenes. Together, it means more insight and expertise for our clients and more exciting career paths and experiences for us.

Apart from our benefits package, you’ll also get to enjoy the flexibility, autonomy, and trust to work in a way that works best for you. We just focus on providing the means to meet, collaborate, and support each other however you choose.

We offer:

• Full training and support
• High value and challenging work
• A vibrant, diverse, and collaborative culture
• Flexible working
• A competitive reward and benefits package*
• The opportunity to embark on a recruitment career with one of the world’s leading recruitment companies

• Details may vary slightly depending on your location, local labour law, etc.

Our culture of inclusion and belonging.

We welcome applications from people of all backgrounds, and all aspects of employment are based on merit, qualifications, and business needs. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email talentacquisition.generalenquiries@weareams.com or make a member of our Talent Acquisition team aware at any time.

Hit the Apply now button to get your journey started!