General Information
Job Advert Title Administrative Assistant Location Egypt Function/Business Area Administration Employment Class PermanentDescription
Administrative AssistantAbout Astellas:
At Astellas we are a progressive health partner, delivering value and outcomes where needed.
We pursue innovative science, focussing initially on the areas of greatest potential and then developing solutions where patient need is high, often in rare or under-served disease areas and in life-threatening or life-limiting diseases and conditions.
We work directly with patients, doctors and health care professionals on the front line to ensure patient and clinical needs are guiding our development activities at every stage.
Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.
We work closely with regulatory authorities and payers to find new ways to ensure access to new therapies. We deliver the latest insights and real-world evidence to inform the best decisions for patients and their care-givers, to ensure the medicines we develop continue to provide meaningful outcomes.
Beyond medicines, we support our stakeholder communities to drive initiatives that improve awareness, education, access and ultimately standards of care.
The Opportunity:
As the Administrative Assistant, you will be reporting directly to the Office Manager and be responsible for providing comprehensive administrative support to the organization, with a particular focus on preparing and submitting social insurance documents in compliance with regulatory requirements. This is a full-time, permanent position and will be based in Cairo.
Key Activities:
- Provide general administrative and clerical support, including mailing, scanning, faxing, and copying.
- Maintain electronic and hard copy filing systems.
- Prepare and submit employee social insurance documents to relevant authorities (e.g., registrations, updates, terminations).
- Assist in the preparation Processing Ariba Payments.
- Liaise with HR and finance departments to coordinate document needs.
- Ensure confidentiality of sensitive employee information.
- Maintain electronic and hard copy filing systems.
- Perform other administrative tasks as assigned.
Essential Knowledge & Experience:
- Proven experience in an administrative role, ideally with a global pharmaceutical organization in Egypt.
- Strong understanding of social insurance processes and regulations.
- Good written & verbal communication skills.
- High attention to detail and organizational skills.
- Proficiency in MS Office (Word, Excel, Outlook).
- Ability to manage multiple tasks and meet deadlines.
Preferred Experience:
- Experience in tracking all payments, checking contracts & Initiating MDMs.
- Familiarity with local labor and social insurance laws and platforms.
Education:
- Minimum Bachelor's degree or equivalent.
Additional information:
- This is a permanent, full-time position.
- Candidates should be based in Cairo, Egypt.
- This position follows our hybrid working model. Role requires a blend of home and a minimum of 1 day per quarter in the office. Flexibility may be required in line with business needs.
What We Offer:
- A challenging and diversified job in an international setting.
- Opportunity and support for continuous development.
- Inspiring work climate.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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