Facilities Specialist
Purpose of the Job:
The Facilities Specialist plays a key role in supporting the safe, clean, and efficient operation of Coptic Orphans' facilities including apartments and warehouse. This position assists with day-to-day facilities maintenance and provides logistical support to ensure a functional and welcoming work environment for staff and visitors.
Essential Functions and Responsibilities:
- Support the maintenance and upkeep of Coptic Orphans' buildings (offices, apartments, warehouse) and related installations.
- Coordinate and monitor servicing for systems including:
- Firefighting equipment (i.e. fire extinguishers, hose reels)
- Fire Alarm (smoke and heat detectors)
- CCTV (Surveillance Cameras)
- Air conditioning
- Electric installations and equipment
- Assist in implementing safety and security policies to ensure a safe environment for staff and visitors.
- Record and report technical issues and support timely coordination of repairs.
- Maintain accurate documentation and records (e.g. maintenance logs, service invoices, schedules).
- Provide support to other facilities team members, particularly on tasks that require technical knowledge or greater sensitivity.
- Assist in organizing office equipment and fittings, ensuring functional workspace arrangements.
- Provide occasional backup support at the front desk when needed.
Required Education, Experience, Knowledge and Skills
- Bachelor's degree in Business Administration or a related field.
- 1–3 years of experience in office or facilities operations.
- Good time management, organizational and communication skills.
- Basic spoken and written English skills are required.
- Detail-oriented with the ability to follow instructions and meet deadlines.
- Proficient in Microsoft Office applications.
- Able to work effectively in a fast-paced and occasionally high-pressure environment.
- Familiar with standard office equipment and tools.
Travel and Working requirements
- Physical work environment requiring standing, lifting, and moving of goods.
- Occasional overtime may be required during peak periods.