Personal Assistant to General Manager - Waldorf Astoria Cairo Heliopolis
What will I be doing?
A Personal Assistant to the General Manager is responsible to provide the General Manager with administrative support including typing, filing, answering telephones, taking messages, maintaining appointment calendar, making travel arrangements and other general office duties. Assumes full responsibility for all administrative duties in the Executive Office ensuring professional and timely execution of all tasks. Specifically, you will be responsible for performing the following tasks to the highest standards:
- Schedule and manage General Manager calendar and travel arrangements
Draft and/or prepare memorandums and business correspondence for General Manager, ensuring the accuracy of all documents provided
- Attend & coordinate monthly meetings, take meeting notes for General Manager
- Design and prepare departmental reports as requested by General Manager
Create and develop presentations for General Manager
Monitor incoming emails, prioritizing issues and responding to any requests possible
Responsible for tracking and administrating monthly attendance of the Department
- Acts as liaison between various departments and the General Manager
- Ensure all daily operational functions are completed smoothly and efficiently
- Prepare and track VIP guest lists, welcome letters in coordination with General Manager & Front Office
Order and maintains office supplies and equipment
- Schedule meetings and completes arrangements for meeting venues and food and beverage as required
- Complete special projects as required
What are we looking for?
Personal Assistants to the General Manager serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
- Previous relevant experience (preferably in a medium to large size hotel); preferably in a similar capacity
- Good understanding of hotel operations, practices and procedures
- Excellent English language skills
- Proficient with MS Word, Excel, PowerPoint, Outlook and office equipment
- Strong communication and human-relation skills
Highly organized and detail oriented
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
- Degree in Business Administration or equivalent preferred but not required. Additional relevant work experience may substitute for degree
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Certification: Certification in Secretarial/Administration skills
What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!