Remote Personal Assistant

About the company

The Infinity Group is a London-based contracting service provider for the construction industry. We manage subcontractors' payroll, removing the risk of IR35 and employment law-related issues.

Our service handles invoicing, receives payments from construction companies or agencies, processes their payments, and deducts CIS tax and Umbrella Service.

We are seeking a highly organised, proactive, and discreet Remote Personal Assistant to provide comprehensive administrative and personal support to the CEO from a remote setting. The ideal candidate will be detail-oriented, a planner, an excellent communicator, and capable of managing multiple priorities with efficiency and a positive attitude in a virtual environment. This role requires a high degree of confidentiality, strong self-discipline, and the ability to anticipate needs without direct in-person supervision.

Working hours will be 5 hours, including a break, from 8:00 AM to 4:00 PM UK time (10:00 AM to 6:00 PM Egypt time).

Key Responsibilities:

• Administrative Support:
• Manage complex calendars, including scheduling virtual meetings, appointments, and travel arrangements (such as flights, hotels, and ground transportation) as needed.
• Organise and maintain digital files, records, and documents, ensuring secure access and compliance.
• Prepare and edit correspondence, presentations, and reports using virtual collaboration tools.
• Handle incoming and outgoing communications, including screening calls, emails, and virtual messages.
• Coordinate virtual office resources and manage online subscriptions/tools.
• Meeting Support: Arranging and attending meetings, taking minutes, and ensuring the employer is well-prepared.
• Personal Support:
• Coordinate personal appointments and engagements remotely.
• Assist with personal errands and tasks that can be managed virtually (e.g., online shopping, scheduling virtual services, gift purchasing, Handling expense reports, paying bills, and basic budgeting).
• Arrange and manage personal travel logistics.
• Maintain discretion and confidentiality in all matters.
• Virtual Event Coordination:
• Event planning: Assist in planning and organising virtual meetings, webinars, and online events.
• Coordinate virtual logistics, including platform setup and attendee management.
• Communication & Liaison:
• Serve as a primary point of contact and liaison between the executive/individual and internal/external stakeholders via virtual communication channels.
• Facilitate smooth communication flow across different time zones if applicable.
• Research & Special Projects:
• Conduct research and compile information as requested, utilising online resources.
• Assist with special projects and initiatives, collaborating virtually.

Qualifications:

• Excellent English
• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role, with demonstrated success in a remote or virtual setting.
• Exceptional organisational and time management skills, with the ability to prioritise tasks effectively in an independent work environment.
• Strong verbal and written communication skills, with excellent virtual etiquette.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and various virtual collaboration tools (e.g., Zoom, Google Meet, Slack, project management software).
• High level of discretion and integrity, with the ability to handle confidential information securely.
• Proactive, resourceful, and self-motivated with a problem-solving attitude.
• Ability to work independently with minimal supervision and manage time zones effectively.
• Flexibility and adaptability to changing priorities and schedules.
• Reliable high-speed internet connection and a dedicated home office setup.
• [Optional: Add specific industry experience if relevant, e.g., "Experience in the finance industry is a plus."]
• Attention to Detail: Ensuring accuracy in all tasks
• Reliability and Trustworthiness: Being dependable and building a strong, trusting relationship with the employer.

Job Type: Part-time

Pay: E£10,000.00 - E£15,000.00 per month

Experience:

• Virtual assistant: 1 year (Preferred)

Language:

• English fluently (Preferred)