About invygo:
invygo is the leading car subscription platform operating in Saudi Arabia and the UAE — redefining how people access mobility. We offer a smarter, more flexible alternative to car ownership and rentals through our innovative app.
Now, we’re growing our office in Cairo and are looking for passionate, talented individuals to join our journey
Administrative Responsibilities:
1. Office Management:
1. Building Maintenance:
1. Office Management:
- Ensure smooth daily operations of the office, including managing office supplies, equipment, and space.
- Maintain records of office expenses, contracts, and service agreements.
- Source, negotiate, and manage contracts with suppliers, service providers, and third-party vendors. (Laptops, Chairs, Desks, Internet Providers..etc)
- Ensure timely renewal of contracts and compliance with terms. (New Office Contract..etc)
- Organize internal events and engagement activities, meetings, and company-wide gatherings.
- Manage logistics for executive visits and client meetings. (If Any)
1. Building Maintenance:
- Oversee maintenance of the office premises, ensuring a safe and clean working environment.
- Coordinate regular inspections, repairs, and upgrades.
- Manage seating arrangements and optimize office layouts for team needs. (Seating Plan)
- Plan and execute office expansions or relocations as necessary.
- Ensure uninterrupted operation of utilities like electricity, water, and internet.
- Manage relationships with property management and ensure building rules compliance.
- Address any security concerns or incidents promptly.
1. Business Travel Coordination:
- Manage and coordinate employee business trips, including flights, accommodations, visas, and transportation.
- Develop and maintain relationships with travel agencies and service providers to secure cost-effective and reliable travel solutions.
- Develop, implement, and enforce travel policies to ensure cost efficiency and compliance with company standards.
- Provide guidance to employees on travel-related processes, such as expense claims and reimbursement.
- Arrange travel and accommodation for visiting employees, clients, or partners.
- Ensure smooth transportation between office locations and/or meeting venues.
- Maintain records of travel expenses and provide reports for budget monitoring and optimization.
- Analyze travel patterns and recommend process improvements or cost-saving opportunities.
- Provide real-time support during emergencies, such as flight cancellations or visa issues, to minimize disruptions.
Requirements
- Bachelor's degree in Business Administration, Facility Management, or a related field.
- Fluent English
- Minimum 5–7 years of experience in administrative operations, office/facility management, or procurement.
- Strong organizational and multitasking abilities to manage office logistics and events.
- Familiarity with office and facility management tools/systems (e.g., space planning tools, maintenance scheduling apps).
- Proven experience in vendor negotiation and contract
What We Offer:
- Opportunity to work for a fast-growing, innovative tech brand across the Middle East.
- Competitive salary and benefits.
- A dynamic, collaborative, and growth-focused environment.
- Career advancement opportunities as we expand our global presence.
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