Administrative Support

Job description

Job Title: Administrative Support

Job Description:

In Technical Vendor Management Europe department, we are looking for a highly motivated profile to be contracted as a yellow badge for our team for a period between 6-12 months. This role will function as a member of our team full dedicated during the period, with access to systems and resources, including a computer provided. The primary focus will be on maintaining and updating trackers, supporting the creation of reports and newsletters, organizing meetings and agendas, and other related administrative tasks (see below Scope details).

• Expected deliverables:

Tracker Management:

• Maintain and update various projects and team trackers.
• Ensure accuracy and timely updates to reflect current data and statuses.

Report Creation:

• Assist in the creation of detailed performance reports using Excel, PowerPoint, and other relevant tools.
• Compile and format data from various sources for presentation to stakeholders.

Newsletter Support:

• Contribute to the drafting and distribution of newsletters, ensuring clear and professional communication.
• Coordinate with team members to gather necessary content and updates.

Meeting and Agenda Organization:

• Schedule and organize meetings with externals, including preparing agendas, sending invitations, and coordinating logistics.
• Update and manage the team's calendar to ensure efficient use of time and resources.

Wiki maintenance:

• Maintain updated team Wiki with the required information to be shared with other teams

General Administrative Support:

• Provide additional administrative support as needed, such as document preparation, file management, and communication with vendors.
• Liaise with internal and external stakeholders to facilitate smooth operations.

Required qualifications/certifications:

Presentation & Communication Skills:

• High level of English proficiency, both written and verbal.
• Excellent presentation skills, written and verbal.
• Experience in creating executive-level presentations.

Technical Skills:

• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, macros, data modeling).
• Strong PowerPoint skills for creating presentations.
• Experience with data visualization tools (QuickSight, Tableau, or similar).
• Ability to manage and maintain multiple tracking systems and databases.

Data Management & Analysis:

• Proven experience in data cleaning, validation, and transformation.
• Analytical skills to convert raw data into meaningful insights.
• Ability to create and maintain automated reporting systems.

Organizational Skills:

• Strong ability to organize and manage multiple tasks, prioritize effectively, and meet deadlines.

Attention to Detail:

• High level of accuracy in all work, with an ability to spot errors and inconsistencies.

Reporting Skills:

• Ability to make clear nice-look reports by summarizing and capturing key information.

Software/programs/tools:

Microsoft Excel, PowerPoint, Smartsheet and Word.

Required Years of Experience:

2

Job Types: Full-time, Contract
Contract length: 12 months