Asset Documentation & Survey Assistant

Job Purpose:

The Asset Documentation & Survey Assistant is designed to assist the asset management team with tasks related to asset surveys, asset registers, and various operational activities. This role provides valuable hands-on experience and exposure to railway assets, offering the opportunity to develop foundational knowledge of different asset types, including tracks, signals, rolling stock, stations, and other electrical and mechanical infrastructure.

Responsibilities/Duties

Asset Survey Support:

• Assist with conducting asset surveys of railway infrastructure, such as tracks, rolling stock, stations, and facilities.
• Aid in collecting data on asset conditions, usage, and performance.
• Document survey findings and update asset records with relevant details regarding condition, age, and operational status.

Asset Register Management:

• Support the maintenance and updating of the asset register to track the lifecycle and performance of railway assets.
• Help input new assets into the register and ensure accurate classification and cataloging of existing assets.
• Ensure asset records are current, including details like asset location, condition, usage, and maintenance history.
• Assist with data validation and cross-checking to ensure accuracy and completeness of asset records.

Data Collection and Reporting:

• Contribute to compiling and summarizing survey data, highlighting issues or concerns requiring attention.

Collaboration with Teams:

• Work closely with asset managers, engineers, and other departments to ensure accurate tracking and management of assets.

Administrative and Logistical Support:

• Help organize and maintain records, files, and documentation related to assets and surveys.
• Assist in preparing asset-related documents and reports

Essential Qualifications, Knowledge & Experience

Qualifications:

• Educational Requirements: Senior college student or recent graduate with a bachelor’s degree in engineering, computer science, information technology, or a related field.
• Language Proficiency: Good command of the English language.

Technical Proficiency:

• Proficient in Microsoft Office applications, particularly Excel.
• General computer automation skills.

Skills & Knowledge:

• Analytical Skills: Ability to interpret and analyze large volumes of asset data.
• Attention to Detail: Accuracy and precision when handling asset data and survey results.
• Technical Knowledge: Basic understanding of railway systems, including electrical and mechanical infrastructure.
• Communication Skills: Strong communication abilities for effective collaboration and clear documentation.

Desired Behaviors & Experiences

Attention to Detail:

• Accurately record and verify asset data, identifying discrepancies or anomalies.

Punctuality:

• Consistently arrive on time for fieldwork, meetings, and reporting tasks.
• Adhere to schedules to meet project deadlines.

Time Management:

• Prioritize tasks effectively to meet deadlines for surveys and reporting while maintaining accuracy.

Team Collaboration:

• Work effectively within a team, sharing tasks and progress to achieve team goals.
• Adapt to various working styles and contribute positively to team objectives.

Physical and Mental Resilience:

• Be prepared for on-site work, including long hours, walking, and outdoor tasks.
• Maintain focus and motivation, even during repetitive tasks.

Eagerness to Learn:

• Show enthusiasm for learning asset management principles and practices.
• Seek feedback and continually improve skills throughout the internship.

Effective Communication:

• Clearly communicate findings with team members and supervisors, documenting work comprehensively for future reference.