At ABC, we brew the joy of true togetherness to inspire a better world. A big part of that means brewing better people with the heart of our company in our four values:
- Passion for consumers and customers
- Care for people and planet
- Enjoyment of life
- Courage to dream and pioneer
Job Purpose
Manages the schedules, logistics, and communications of the Managing Director and the Executive Office (D&T, Legal, CA & Security). Acts as a point of contact among executives, employees, clients, and external partners. Supports office management, operations, logistics, and administrative duties.
Duties and Responsibilities
- Provide executive level secretarial and administrative support to the Managing Director
- Full ownership in managing the calendar and daily affairs of the Managing Director
- Run all office affairs of the executive office in a highly professional and proactive manner.
- Handle the receiving and transmittal of correspondence, reports and controlled documents based on signature mandate of employees and managers.
- Manage the calendar of the MD, ensuring daily updates with reminders.
- Arrange internal and external meetings and follow up on attendance.
- Manage all international and domestic travel: visas, meet & assist, hotel, transportation.
- Coordinate with Finance on all matters related to the expenses.
- Assist with medical insurance.
- Coordinate maintenance of MD's cars with the driver.
- Gather document signatures as requested.
- Assist with personal tasks (car insurance, family travel arrangements, visa, accommodation).
- Maintain filing system related to the MD (expenses, contracts, etc.).
- Arrange all domestic and international travel (visas, meet & assist, hotels, transport).
- Handle team meeting arrangements (conferences, internal/external meetings, etc.).
- Arrange team gatherings, social events, and customer trips (planning, logistics, coordination).18. Handle all purchase requests (travel expenses, stationery, etc.).
- Create PRs on systems and track payments.
- Manage petty cash requests and settlements in a timely manner.
- Provide signature assistance on contracts and documents.
- Provide support for other team members as needed, including tasks such as onboarding new employees and IT asset management.
Other duties may be assigned as needed.
Education & Qualification
- Bachelor's degree from an accredited university/college.
- 4 years supporting executive leadership with responsibilities as described above.
- Excellent written and verbal communication skills in English and Arabic.
- Strong organizational and time-management abilities.
- Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, SharePoint).
- Experience using software related to expense reporting, purchase orders, and/or employee onboarding.
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