Adamco Pharm is a fast-growing international pharmaceutical holding Company based in Cairo - Egypt, that is responsible for managing international business through searching for new market opportunities where it can expand the volume of the business.
Adamco Pharm is a commercial pharmaceutical agency with a medical portfolio that surpasses 100 products and more than 150 SKUs.
Adamco Pharm holding owns a group of subsidiaries, as EGY Nile Pharm in Burkina, Niger, and Mali, and Egypt Niger.
VACANCY:
We are hiring an Office Manager to the Chief Executive Officer of Adamco Pharm as per the following details:
- Reporting to: Chief Executive Officer - CEO
- Location: Adamco Pharm, 6 October, Giza
Job Purpose:
The Office Manager role is one to further enhance the CEO’s capability/capacity to expand, develop and manage the business efficiently and effectively through administration and follow up of day-to-day activities, appointments, correspondence, meetings, etc (at both external and internal basis)
A. Essential Duties and Responsibilities:
- Provide administrative support to the CEO in managing diary, the organization of meetings and the maintenance of confidential documents and files.
- Provide support to the CEO in the prioritization of workload and responding appropriately and filtering requests on his behalf
- Screen telephone calls, enquiries and requests, and handle them when appropriate, meet and greet and the CEO’s guests
- Word processing, dealing with correspondence, writing emails/letters and organizational documentations, taking dictation, typing minutes and meeting reports
- Organize and attend meetings, and arrange business trips (including flights, accommodations, visa processing, ground transportation, etc.), ensuring the CEO is well-prepared for meetings/business trips, preparing meeting agendas
- Design and produce documents, briefing papers, reports and presentations
- Oversee office management ensuring the CEO’s high standards are maintained
- Provide a comprehensive secretarial and administration service to the Chief Executive Officer across the range of his work
- Respond to Board members/Leadership Team and other stakeholder queries in a timely and professional manner, both orally and in writing
- Handle confidential, sensitive information including document production, preparation of presentations, reports and assisting with contracts and leases
- Complete a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
- Plan, coordinate and ensure the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office
B. Job Requirements:
- Qualification/Knowledge/Experience:
- Level of education: Relevant degree preferably with post-graduate business qualification.
- Experience:
- Experience working as a strong Personal Assistant at a senior level.
- Experience of minute/note-taking and the preparation, communication and follow up of associated action points.
- Language : English proficiency is mandated.
- IT Literacy: Demonstrable expertise in Microsoft Office (Project, Word, Outlook, PowerPoint, Excel) and general computer skills.
2.Competencies and Behaviors:
- Strong communication skills with a highly professional telephone and written manner
- Extremely high organization and prioritization skills
- Striving for continuous improvement
- Planning and prioritizing: ability to identify needs to be done and to develop an appropriate action plan in order to accomplish an objective and to monitor progress against it
- Ability to stay calm under pressure with great efficiency, time management skills and attention to detail
- Teamwork and co-operation: the willingness to work co-operatively and supportively with your colleagues. Developing positive, open working relationships in order to solve problems and to achieve business goals
- Able to adhere to tight deadline and enjoy working in a busy and varied environment
Job Type: Full-time
Location:
- Giza (Preferred)
