Senior Reporting and Information Management Program Associate

Working under the overall supervision of the Head of the Protection Department (PXD) and under the direct supervision of the Protection (PX) Program Manager (DA and AVRR), the Senior Reporting and Information Management Program Associate will be responsible for providing specialized assistance  with protection information management and reporting for the Protection Department.

The Senior Reporting and Information Management Program Associate will support, monitor and coordinate the implementation of the information management system and will contribute to the reporting for the programme, consolidating and developing of information management system, as well as building and disseminating evidence of programme achievements within and outside of IOM.

The Senior Reporting and Information Management Program Associate is expected to carry out duties in accordance with strictest ethical standards.

1. Work to improve existing and  participate in the development of new information management tools and products to track programme objectives, outputs and indicators as per the project documents and logframes.  Verify accuracy and consistency of the updated data with the project commitments.
2. In close coordination with the Protection (PX) Program Manager (DA and AVRR), and in collaboration with protection units’ focal points, coordinate the drafting of interim and final project narrative donor reports based on programme objectives, work plans, results matrices, and timelines in accordance with the project document and project agreement with the donor. Carry out quality assurance of interim and final narrative reports in line with donor requirements and the IOM project handbook.
3.  Support efficient planning for data processes, including project data collection, analysis and sharing, with a particular focus on data protection, including for IOM donor project results matrices, and other IOM or UN reporting commitments as they pertain to PXD. When necessary, recommend adaptations of methodologies that account for changes in the environment.
4. In close collaboration with the relevant focal points, produce and update regular statistical and analytical reports, situation reports, protection reports, bulletins, as well as project factsheets, amongst others
5. Facilitate the understanding of surveys/questionnaires among PXD staff and ensure quality of the project and protection data collection.
6. Supervise and support the IM team to  implement the methodologies for PXD project and protection data collection, processing, and analysis for both qualitative and quantitative data.
7.  Implement at all stage the proper backup/restore, data protection and security procedures to assure data integrity and availability. Conduct data validation and cross checking to ensure proper and reliable data across sources.
8. Improve data collection-process-storing-quality and analysis systems within the PXD Egypt mission in line with the IOM data protection policy.
9. Provide technical support for the collection, analysis and management of the protection unit projects’ M&E data and facilitate its access by relevant internal and external stakeholders.
10. Undertake duty travel relating to project assessments, liaison with counterparts, project implementation, Monitoring & Evaluation as required.
11. Perform such other duties as may be assigned.

• Bachelor’s degree in International Relations, Political Sciences, Management and Public Administration, Economics or any related field from an accredited academic institution with four years of relevant professional experience, or
• High school diploma with at least six years of relevant professional experience.

• Experience implementing programmes related to humanitarian protection and direct assistance, Assisted Voluntary Return and Reintegration, Counter Trafficking, with specific experience conducting protection monitoring and reporting;
• Experience working with the Migrant Management Operational System Application (MiMOSA);
• Experience designing information management softwares in humanitarian context;
• Experience reporting and project implementation, including the logical framework, to donors;
• Experience working in the region and fluency in Arabic is a strong advantage.

• Hands-on skills in IM and project reporting;
• Knowledge in software analytics;
• Excellent reporting and writing skills;
• Proficiency in information management and quantitative skills;
• Knowledge of and commitment to gender equality, environmental and human rights;
• Sound and proven understanding of protection and migration management.

• English and Arabic

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.