The Role
A full time Facility Manager focusing on the management of the property’s technical aspects and management of Facility management suppliers within the Property and Facilities Management department.
We are looking for a conscientious and driven Facility Manager to join our thriving Property Management team. The role will be based in Kazan Plaza.
Key Responsibilities
- Develop, gain consensus for, and implement the Best Practice/Building Operation Plan for assigned portfolio.
- Work with the Property Manager to prepare the final budget documentation/plans and administer the technical works to ensure budget compliance month by month and YTD/YTE.
- Inspect facilities and equipment to determine extent of service and equipment required. Recommend, justify, develop and coordinate with the team, projects that enhance the value of the buildings.
- Arrange for maintenance, upkeep, or reconditioning of facilities as specified in the operating procedures, the management plan and/or management services agreement and of leased premises as dictated by lessee's agreement.
- In conjunction with the Procurement Specialist and the Property Manager competitively bid and prepare all service contracts to assure high quality and cost effective services. Assemble and analyses contract bids, submit recommendations and prepare the standard form contract agreement for execution.
- Act as primary contact for assigned site’s contractors and vendors.
- Maintain role as primary contact for service requests generated by the client’s staff. Proactively meet with Client’s local Management on scheduled basis. Communicate regularly with the client’s Management and staff, providing necessary support and information on the status of all areas under his management.
- Ensure that all defined services are completed in accordance with all operating procedures, statuary requirements, and within the Health and Safety guidelines.
- Check and control technical services in line with the PPM and contract requirements month by month.
- Proactively involved in ensuring that services are reviewed and refinements made to enhance FM services across the assigned portfolio.
- Develop a close working relationship with all of the vendors under his/her control to ensure that they fully understand the Client culture and are made to feel part of the team delivering a high-quality service.
- Managing FM related projects as required by the client
Skills, Knowledge and Experience
- Bachelor's Degree in Facilities Management, Engineering, or related field.
- Minimum 3 years of facilities management or property management experience.
- Strong technical knowledge of building systems and maintenance practices.
- Budget management experience.
- Project management skills.
- Contract negotiation and management expertise.
- Excellent communication and client relationship management skills.
- Leadership abilities to motivate and collaborate with teams.
- Problem-solving and proactive approach.
- Health and safety compliance knowledge.
- Vendor management experience.
- Adaptability to dynamic environments.