Administrative Assistant (Egypt)

COMPANY DESCRIPTION
Amideast is an American non-profit organization established in 1951 and headquartered in Washington, D.C., with country offices and programs in the Middle East and North Africa region and beyond. Amideast provides transformational education, training, testing, and exchanges that enable individuals, companies, and international partners to better address 21st-century challenges at home and abroad. For more information, visit us at www.amideast.org.

POSITION DESCRIPTION
To provide administrative and organizational support to the English Language Department, ensuring smooth day-to-day operations, efficient communication, and proper maintenance of academic and departmental records.

RESPONSIBILITIES
Tasks and responsibilities for this position include, but are not limited to, the following:

• Assist the Head of Department (HOD) and the team members with administrative tasks
• Prepare and manage departmental correspondence, reports, and documents
• Schedule and coordinate departmental meetings, prepare agendas, and take meeting minutes
• Maintain and update faculty schedules, class timetables, and exam calendars
• Handle communication between the English Department and other departments, students, or external contacts
• Support the coordination of assessments, exams, and grading processes
• Organize and maintain files and records, both electronic and hard copy
• Assist in organizing department-related events, workshops, and training sessions
• Monitor inventory and request supplies for the department as needed
• Handle student queries and guide them to the appropriate resources or personnel
• Perform other related duties as assigned by the HOD or Academic leadership

QUALIFICATIONS AND SKILLS

Required

• Bachelor’s degree in any discipline
• 0-2 years of admin work experience
• Effective communication skills (written and oral)
• Good command of MS Office
• Ability to multi-task, and work both as a team and independently

Preferred

• Ability to work under pressure
• Prior work experience or internship in a NGO
• Detail-oriented
• TOEIC score of 650 or equivalent

WORK ENVIRONMENT
The incumbent in this position will work in a professional office environment and will utilize the following equipment when working from the corporate office or remote home office (either on a full time, temporary, or hybrid basis)

• Computer (laptop or desktop)
• Printer/Photocopier/Scanner/Fax
• Telephone

The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.

Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.

Positions that involve interaction with children will be required to read, acknowledge, and comply with and attend special training in accordance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable organizational policies which include but are not limited to, Anti-Human Trafficking and Prevention of Sexual Exploitation and Abuse.