Duties and Tasks:
- Handle routine and advanced messaging that includes confidential and time-sensitive letters, memoranda, and transcribed documents.
- Keeps the pace of the inflow and outflow of information under a tight schedule.
- Follows up with others on calls, and incoming and outgoing communication.
- Coordinates and follows up on the implementation of the different tasks between the chairman and the different hotel management departments.
- Prepare and attend meetings, take minutes, and follow up execution.
- Prepares calendar and schedules appointments and meetings as appropriate, locally and internationally including their preparation, follow-up work, and, relevant arrangements.
- Leads assigned projects in event management, data analysis topics and others.
- Handles and liaisons complaints delivered to the chairman’s office from customers or others.
- Arrange advanced travel and hospitality planning for small or large groups.
- Maintains and improves the filing system and tracking of documents.
- May take on business projects, and perform business analytical work.
- Following the VIP Guest in all Hotels and submitted to the Chairman daily in case the list includes Hotel business leaders or owners.
- Has the ability to review legal contracts and follow targets and time frames.
- Ability to draft contracts for different subjects.
- Ability to set meetings priorities.
- Ability to schedule meetings and attend them in case of need.
- Ability to address the Charmin message in a proper way.
- Has the power & personality to solve problems.
- She has the knowledge to make the right decision, ability to trainee & advise the office team.
- Ability to review budgets and figures analysis.
Benefits:
- Attractive and competitive salary packages.
- Luxury accommodation for non-resident hires.
- Monthly performance-based bonuses.
- Private health insurance.
- Life insurance coverage.
Qualifications/Requirements:
- 10 years at least as an office manager.
- Capable of independently handling communication with other entities.
- Fluent written and spoken German /English.
- Capable of representing chairman’s office in interactions with international customers & suppliers.
- Can work under pressure and is a multi-task person.
- Fast learner, active and target-oriented.
- Having excellent management, communication, interactive, and negotiation skills.
- Having excellent experience in using MS Word, Excel, PowerPoint, and Exchange.
- Team Player and able to work with different teams to accomplish different assignments.
About Paradise Inn Group:
Luxury hotel Dating back to the early 20th century, this historic hotel is right on Alexandria’s waterfront where breakfast can be enjoyed on the rooftop terrace with panoramic Corniche views.Accommodations: The hotels have 5 room categories, All Rooms are fully renovated and decorated with Luxurious Fabrics: Standard, Deluxe, Superior, Junior Suite, and Royal Suite.Amenities: Coffee tray, Satellite Tv, Free Wi-Fi, Daily newspapers, Mini bar, Private bathroom, Toiletries kit, Sippers, Hair dryer, and a Balcony.Facilities: 24 hours room service, Laundry, Dry cleaning, 24 hours security, Valet parking.Halls: Queen Elizabeth, Prince of Wales, King EdwardOutlets: Blue harbor Cafe & Restaurant - Skyroof Rooftop LoungeLocations: The hotel is situated a 2-minute walk from the El Raml Train Station and the sandy beaches. The library of Alexandria is 1.5 km away, located 1 km from Constantine Cavafy Museum, 2 km from the Opera, 2 km from Qaitbait CitadelNear to The Central Bank of Egypt, Embassies and Consulates, Tourist Organizations, 24 mins / 8 km to City Centre Alexandria.
